VATO HOA MEETING 10/25/05

CALL TO ORDER 7:02 PM JIM

RESIDENTS INTRODUCTIONS AND REQUEST SIGN IN

OFFICER INTRODUCTIONS

AGENDAS DISTRIBUTED

JIM REVIEWED THE AGENDA

RUTHIE REQUESTED THAT THE DIRECTION OF THE SOC COMMITTEE BE ADDED TO THE AGENDA

MOTION TO APPROVE MEETING OF LAST MEETING WAS APPROVED

LANDSCAPING PROPOSALS-

JIM ADVISES TO SEPARATE ONGOING NORMAL LAWN MAINTANENCE FROM SPECIFIC REMEDIAL WORK, TREES, SOD BUSHES

MIKE STATES A WALK-THRU OF ONE MONTHAGO WAS CONDUCTED TO ASSESS AREAS FOR REMEDIAL WORK.  8 PROPS HAVE COME IN, SOME APPROVED SOME PENDING. MAIN CIRCLE WAS DISCUSSED, MEMBERS WERE ADVISED OF CITY'S AGREEMENT WITHOUR DESIRE TO MAINTAIN THE MAIN CIRCLE.

APPROVED NOT DONE

TREE REMOVAL AND REPLACEMENT CORNER OF 1030 GRAND OAK
HAWTHORNE TREE REPLACEMENT
COMMON AREA GRASSES, REMOVE AND REINSTALL
DRAINAGE WORK AND GROUNDWATER INSTALL AT SIDE IF 1324 WILD OAK

DONE
BEHIND UNITS REGAL OAK DR SWAYLE MAINTANENCE TO ELIMINATE EROSION

HOLD
DRAINAGE WORK AT REAR OF UNIT 1171 ROD
INSTALL SPICATA'LIRIOPE ON SLOPE TO ALLEVIATE EROSION
TURF RENOVATION THROUGHOUT PROPERTY

WHEN IT COMES TIME TO RENEGOTIATE THE NEW CONTRACT WITH BRICKMAN WE WILL SEEK COMPETING BIDS.

1130 SLOPE BED- A REQUOTE WILL BE SOUGHT.

TURF RENOVATION PROPOSAL REVIEWED BY M HOLZMAN
JIM RECOMMENDS WE APPROVE. NO DISSENT. NO FURTHER
NEGOTIATIONS

1134 EXCAVATION AT REAR OF UNIT - HOLD $1852 BOARD GRANTS
AUTHORITY TO JIM AND ALLEN TO FOLLOW-UP WITH BRICKMAN.
FOLLOW-UP WITH HOMEOWNER RE THEIR OWN PROPOSALS AND TO GET
THE WORK DONE.

COMMON AREA BEHIND ROW BEGINNING WITH 1150 ROD - CONDENSATE
LINES AND DOWNSPOUTS CREATING SLICK SPOTS AND HAZARDOUS
TERRAIN BEHIND UNITS - $1784 PROPOSAL TO TIE ALL LINES TO A
COMMON LINE AND SEND OVER WALL - WILL SEEK PERMISSION FROM
TOWER COMPANY. MOTION MADE TO CORRECT PROBLEM WITH OWNERS
COST ZERO. MOTION CARRIES.6-0-1 ABSTAIN

WEBSITE - STEVE'S HARD WORK IS ACKNOWLEDGED BY THE BOARD.
STEVE ENCOURAGES EVERYONE TO USE THE SITE AND REGISTER FOR THE
COMMUNITY BULLETIN BOARD. KEEP THE INFO FRESH. A POSTCARD WILL
BE SENT TO ADVISE RESIDENTS OF THE WEBSITE.

BUDGET- MICHAEL REVIEWED THE CHANGES TO THE BUDGET ON THE
FIST PAGE THEN MOVED DOWN THE LINE ITEMS. A $4 MONTHLY
INCREASE PER UNIT IS PROPOSED.
NO INCREASE LAST YEAR.  INCREASED COSTS FOR ENERGY ARE
ANTICIPATED.  LANDSCAPING COSTS WILL OUTPACE INFLATION. MOTION
TO APPROVE BUDGET AS PROPOSED IS APPROVED.

TRASH AND RECYCLING REMOVAL NOISE - CONTRACTORS WILL BE
ASKED FOR A LATER PICKUP TIME.

GRAFFITTI - CITY SHOULD CONSIDER ACTIONS LIKE; POST NO
TRESSPASSING SIGNS. FENCE THE AREA, AND LIGHT THE AREA TO
DISCOURAGE FURTHER ACTIVITY. CITY WILL BE CONTACTED FOR THEIR
HELP

SOCIAL COMMITTEE - RUTHIE WANTS SOMETHING ON THE WEBSITE.
RESIDENTS WILL BE ENCOURAGED TO CONTRIBUTE THEIR EVENTS TO
THE WEBSITE. MICHAEL WAS ASKED TO NOTIFY THE HOA OF NEW
RESIDENTS. HE EXPLAINED THAT THERE IS A SIX TO EIGHT WEEK LAG
BETWEEN THE TIME A UNIT IS SOLD AND THE INFO BEING PROPERLY
TRANSMITTED TO THE HOA. RUTHIE WILL FOLLOWUP WITH THE NEW
RESIDENTS FOR WELCOME. MICHAEL WILL SEND A PUL TO RUTHIE.

PARKING AND SIGNS - WHO MAINTAINS THE PARKING SIGNS?
   MIKE WILL CHECK.

STATIONARY AND LOGO - MILTON AND STEVE WILL COMPLETE THE TASK

MAIN CIRCLE - WE WILL NOT PLANT TREES AT THIS TIME, BUT WILL GO
WITH FLOWERS CONSISTANT WITH OTHER CIRCLES IN THE COMMUNITY.
MOTION PASSES. CONSTRUCTION NORTH OF TOWER BLDG WILL IMPACT
THE CIRCLE AND POSSIBLE RECONFIGURATION WILL BE CONSIDERED
THEN.

COMCAST - CITY WILL BE CONTACTED REGARDING THE EXPOSED CABLE
BEHIND REGAL OAK DRIVE AND WILD OAK TERRACE. MIKE TO FOLLOW
UP.

METING ADJOURNED AT 9:10 PM.